MINUTES OF THE BROOKNEAL TOWN COUNCIL

7:00 PM – The regular meeting of the Brookneal Town Council

 

The municipal government of the Town of Brookneal met with the following members present:

 

Phyllis Campbell, Mayor

James Nowlin, Vice Mayor

Kenneth Jennings, Richard Adams, Stacey Hailey and Robert Jean, Council Members

Bobbie A. Waller, Clerk/Treasurer

Mike Crews, Public Works Director, and Interim Town Manager

Ricky Cousins, Police Chief

Absent:  Tracy Meisenbach, Council Member

 

 

INVOCATION AND PLEDGE OF ALLEGIANCE TO THE FLAG

APPROVAL OF AGENDA

 

Upon motion by Kenneth Jennings, seconded by James Nowlin and unanimously carried, Council approved the agenda for the March 11, 2008, regular meeting of the Brookneal Town Council with the following addition 1) Motion for writing off outstanding loan from the general fund to the utility fund

 

MINUTES

 

Upon motion by Kenneth Jennings, seconded by Richard Adams, and unanimously carried, Council approved the February 12, 2008, Town Council minutes.

 

 

TREASURER’S REPORT

 

Mayor Campbell asked that the March 2008 treasurer’s report be filed for audit.

 

 

PRESENTATION AND APPROVAL OF INVOICES

 

Be it resolved that motion was made by James Nowlin, seconded by Kenneth Jennings and unanimously carried, authorizing the payment of the invoices for the period of February 13, 2008 to March 11, 2008, in the amount of $18,228.12.

 

 

PUBLIC COMMENT

 

Mr. Vernon Wallace and Chief Ricky Cousins of the American Legion Post 52 requested use of the community building on Memorial Day, Monday, May 26, 2008, at 4:00 p.m. for their annual Memorial Day service.  They requested that Mayor Campbell ask Delegate Kathy Byron to attend their service as well as be one of their speakers for the event.  Upon motion by James Nowlin, seconded by Richard Adams and unanimously carried, Council voted to allow the American Legion Post 52 to use the community building for their Memorial Day service on May 26, 2008.

 

 

PUBLIC WORKS REPORT

Interim Town Manager Mike Crews informed the Council of a meeting he is attending on March 18, 2008, with USDA which will hopefully lead us to move forward with the water project and start the engineering phase.  He also informed the Council of the meeting that was held on February 28, 2008, on the downtown grant with the Department of Housing and Community Development (DHCD).  We will be moving forward after the 90 day window in which some items have to be put in place.  Mr. Crews will also be meeting with Mr. Ken White from VDOT on March 21, 2008, concerning the Safety Lu Grant.  Hopefully, we can tie this Safety Lu Grant in with the downtown grant.

 

 

SPRING CLEAN UP MARCH 24, 2008 TO APRIL 4, 2008

The Town’s annual spring clean up will be held from March 24, 2008 to April 4, 2008 in which the Town will pick up items such as appliances, tires, brush and batteries.

 

 

REQUEST FOR TRANSFER OF APPROPRIATION

Upon motion from Richard Adams, seconded by Kenneth Jennings, and unanimously carried, Council approved the transfer of appropriation as outlined below by the Clerk/Treasurer:

 

 

REQUEST FOR TRANSFER OF APPROPRIATION

To:       Brookneal Town Council

Date:    March 11, 2008

The following Appropriation Transfer is requested:

General Fund

Category--Expense ADD New Total

Legal & Professional—01-1204-3002                                         $ 222.00                    $ 22,121.00

Category—Expense DELETE New Total

Library—Heating—01-7105-5102                                               $ 222.00                    $   2,655.00

To cover invoice of March 4, 2008 for Overbey, Hawkins & Wright.

General Fund

Category—Expense ADD New Total

Town Council/Public Official Ins.—01-1101-5307                       $ 497.00                    $    897.00

Category—Expense DELETE New Total

Town Council/Other—01-1101-5801                                          $ 497.00                     $ 8,227.00

To cover invoice from Division of Risk Management for Member Deductible of $500.00 related to Francis legal.

General Fund

Category—Expense ADD New Total

Police—Vehicle Fuel—01-3101-5408                                         $  771.94                     $ 7,271.94

Category—Expense DELETE New Total

Police—Liability Insurance—01-3101-5308                                $  771.94                     $ 6,428.06

To cover fuel costs of the Police Dept. through February 2008.

Respectfully requested by:

_________________________________

Treasurer

_________________________________

Date    

 

EMBARQ REQUEST FOR USE OF THE COMMUNITY BUILDING

Upon motion by James Nowlin, seconded by Stacey Hailey, and unanimously carried, Council approved a request from Embarq to use the community building on March 13 and 14, 2008, from 3:00 p.m. to 8:00 p.m. for community meetings that would give eligible customers the opportunity to sign up for high speed internet service.  The Council also agreed that a fee of $200.00 should be charged for the two day meetings.

 

 

CONTRACT AWARD TO EMC MECHANICAL SERVICES FOR THE FLUORIDE PROJECT IN THE AMOUNT OF $39,852.00

 

Upon motion by Kenneth Jennings, seconded by Robert Jean, and unanimously carried, Council voted to accept the bid from EMC Mechanical Services in the amount of $39,852.00 for the fluoride project.

 

DAY IN THE TOWN

Day in the Town will be held on Saturday, May 3, 2008.  Efforts are ongoing to put things together.  Day in the Town Chairperson James Nowlin asked anyone having any ideas to please relay them to him or Mrs. Bobbie Waller.

MOTION TO WRITE OFF LOAN FROM GENERAL FUND TO SEWER FUND

Upon motion by Richard Adams, seconded by James Nowlin and unanimously approved, Council voted to approve the write off as a gift of the accrued funds used to subsidize the utility fund by the general fund over the past several years and to grant the town auditor such actions during the upcoming audit.

 

A verbal vote was taken as follows:

 

Mr. Jennings Aye                  Mr. Nowlin Aye

Mr. Adams Aye                  Mr. Jean Aye

Mr. Hailey Aye

 

Mayor Campbell Aye

 

With all in favor, the motion passed.

REQUEST FROM STAUNTON RIVER COMMUNITY CHURCH

Upon motion by James Nowlin, seconded by Kenneth Jennings, Council voted to allow the Staunton River Community Church use of the community building on Saturday, March 29, 2008, for the fee of $50.00.

 

ITEMS FROM TOWN COUNCIL

Councilperson Jennings wished to thank the Mayor, the Public Works Director/Interim Town Manager, Treasurer/Clerk, and the entire Council for the hard work that he sees happening in the Town of Brookneal and for the spirit with which it is being done.  He said that he hoped to be a part of that and help also with that same spirit, so that the community will know that Brookneal is on the mend and looking forward to a brighter future once again.  Mr. Nowlin, Mr. Adams, Mr. Jean, and Mr. Hailey all seconded Mr. Jennings’ comments.

 

Mr. Jean wished to call attention to the road between the Exxon station and Page Wilson’s restaurant that runs by the new church building.  He said the road has some bad ditches and needs to be repaired.  He said the parking lot adjacent to the road was given to the Town for their use in exchange for the road being maintained.

 

 

 

 

 

ADJOURNMENT

Upon motion from Robert Jean and seconded by James Nowlin, Mayor Campbell announced that the March 11, 2008, Council meeting was adjourned.

 

 

 

 

___________________________                  ____________________________

Bobbie A. Waller Phyllis L. Campbell

Clerk/Treasurer                                               Mayor