June 10, 2008
MINUTES OF THE BROOKNEAL TOWN COUNCIL

7:00 PM – The regular meeting of the Brookneal Town Council

 

The municipal government of the Town of Brookneal met with the following members present:

 

Phyllis Campbell, Mayor

James Nowlin, Vice Mayor

Richard Adams, Kenneth Jennings, Stacey Hailey, Tracy Meisenbach, and Robert Jean, Council Members

Bobbie A. Waller, Clerk/Treasurer

Mike Crews, Public Works Director, and Interim Town Manager

Ricky Cousins, Police Chief

 

 

INVOCATION AND PLEDGE OF ALLEGIANCE TO THE FLAG

APPROVAL OF AGENDA

 

Upon motion by Stacey Hailey, seconded by James Nowlin, and unanimously carried, Council approved the agenda for the June 10, 2008, regular meeting of the Brookneal Town Council.

 

 

MINUTES

 

Upon motion by James Nowlin, seconded by Stacey Hailey, and unanimously carried, Council approved the May 13, 2008, Town Council minutes.

 

 

TREASURER’S REPORT

 

Mayor Campbell asked that the June 2008 treasurer’s report be filed for audit.

 

 

PRESENTATION AND APPROVAL OF INVOICES

 

Be it resolved that motion was made by James Nowlin, seconded by Richard Adams and unanimously carried, authorizing the payment of the invoices for the period of May 14, 2008, to June 10, 2008, in the amount of $13,791.97.

 

 

ANNUAL REPORT BY MIKE DAVIDSON ON THE CAMPBELL COUNTY AIRPORT AUTHORITY

 

In Mr. Mike Davidson’s absence, Mr. Larry Nash and Mr. Frank Green with the airport authority appeared before Council to discuss the annual report distributed to the Council by Mike Davidson.  Mr. Nash said that the airport is used extensively by flight training schools such as Falwell Aviation, Virginia Aviation, and Liberty University’s School of Aviation.  He said that at present the airport is not generating any revenue, but he hopes it will soon.  Mayor Campbell told Mr. Nash and Mr. Green that the Town is going to try to work out a feasible way to mow some grass at the airport this year.  She also told Mr. Nash if there was any other way the Town could offer assistance to please let her know.

 

 

PUBLIC COMMENT

 

Mr. Mike Carwile of Lynchburg wanted to know if anyone had checked into his question from the April Council meeting concerning the cemetery plots that his family has that were purchased a long time ago for $50 each.  His question was that if he wanted to sell some of these plots back to the Town would he have to sell them back for the price that was paid for them or would he get the current rate of $150.  Mr. Crews said that he had researched the records and minute books, and he could not find anything about plots being sold for $50 each.  He said he would continue looking, but so far he could not find anything.

 

POLICE REPORT

 

Chief Cousins said that since the May Council meeting, the police department has had five arrests for possession of alcohol under the age of 21, one charge for drunk in public and resisting arrest, 18 traffic citations, one motor vehicle accident, 4 parking tickets issued at Food Lion, assisted Campbell County with the arrest of a burglary suspect and assisted Halifax County with some burglaries that have been going on there.  He praised Officer Earhart for assisting with CPR at Puckette’s Place a couple of weeks ago while waiting for rescue to arrive.  He said the Brookneal Rescue Squad is trying to purchase two AED units for the Brookneal Police Department to use in these situations.

PUBLIC WORKS REPORT

Public Works Director and Interim Town Manager Mike Crews informed the Council that all employee evaluations have been completed.  Mr. Crews said that some improvements have been completed at the ballpark including replacing the steps to the press box on the middle field and the bathroom stalls at the girls’ restrooms have been upgraded and new partitions have been installed.  The fluoride project at the water treatment plant is complete.  The water is being testing and some tweaking is being done to make sure the fluoride meets the standards needed.  He said that certified letters were going to be sent to the owners of some residences in Town in need of yard maintenance.  Upon receiving the letter, the owner has 15 days to respond to it, and if it is not taken care of at that point, the work will be contracted out and billed to the owner.

 

Mr. Crews told the Council that the Town did not receive the Southern Rivers grant to upgrade the lagoons.  DHCD said that our sewer rates were too low, as well as the fact that there were localities that had more violations than the Town had and that were in worse condition than the Town’s sewer system.  Mr. Crews also showed Council the Risk Management Performance award the Town received from the Virginia Municipal League on May 16, 2008.

 

APPROVAL OF DOCUMENTS FOR THE DOWNTOWN REVITALIZATION GRANT

Scott Smith with the Local Government Council appeared before Council to discuss the Downtown Revitalization Grant.  Two documents, a local business and employment plan, and a local non-discrimination plan were distributed in the Council packets for the Council to approve.  He said he would have more documents for Council’s approval in July.  He also informed them that the Town did not receive the TEA21 Transportation Grant this year from the Virginia Department of Transportation.  He said the Town could apply again in November, and he felt that the Town would have better budget figures at the point because the Town would be in the middle of the Downtown Revitalization Grant (CDBG) from DHCD.

 

Upon motion by Tracy Meisenbach, seconded by Robert Jean, and unanimously carried, Council voted to adopt the documents, a local business and employment plan, and a local non-discrimination plan for the Downtown Revitalization Grant.

 

 

Local Business & Employment Plan

 

1. The Town of Brookneal designates as its Local Business and Employment Project Area the boundaries of the Town of Brookneal and the Counties of Campbell and Halifax.

 

2. The Town of Brookneal, its contractors, and designated third parties shall in utilizing

Community Improvement Grant funds utilize businesses and lower income residents of the Project Area in carrying out all activities, to the greatest extent feasible.

 

3. In awarding contracts for work and for procurement of materials, equipment or services of the , its contractors, and designated third parties shall take the following steps to utilize businesses which are located in or owned in substantial part by persons residing in the Project Area are:

(a) The Town of Brookneal shall ascertain what work and procurements are likely to take place through the Community Improvement Grant Funds.

(b) The Town of Brookneal shall ascertain through various and appropriate sources including:

The Union Star

Project Area Newspaper of General Circulation

The business concerns within the Project Area which are likely to provide  materials, equipment and services which will be utilized in the activities            funded through the Community Improvement Grant.

(c) The identified business concerns shall be apprised of opportunities to submit bids, quotes or proposals for work or procurement contracts which utilize CIG funds.

(d) To the greatest extent feasible the identified business and any other project area business concerns shall be utilized in activities which are funded with CIGs.

 

4. In the utilization of trainees or employees for activities funded through CIG's the

Town of Brookneal its contractors and designate third parties shall take the following steps to utilize lower income persons residing in the Project Area.

(a) The Town of Brookneal in consultation with its contractors (including design professionals) shall ascertain the types and number of positions for both trainees and employees which are likely to be utilized during the project funded by CIGs.

(b) The Town of Brookneal shall advertise through the following sources Project Area Newspaper of General Circulation the availability of such positions with the information on how to apply.

(c) The Town of Brookneal, its contractors, and designated third parties shall be required to maintain a record of inquiries and applications by project area residents who respond to advertisements, and shall maintain a record of the status of such inquires and applications.

(d) To the greatest extent feasible, the Town of Brookneal, its contractors, and designated third parties shall utilize lower income project area residents in filling training and employment positions necessary for implementing activities funded by CIGs.

 

5. In order to ascertain substantial compliance with the above affirmative actions and

Section 3 of the Housing and Community Development Act of 1968, the Town of Brookneal shall keep, and require to be kept by contractors and designated third parties, listings of all persons employed and all procurements made through the implementation of activities funded by CIGs.  Such listings shall be completed and shall be verified by site visits and interviews, crosschecking of payroll reports and invoices, and through audits if necessary.

 

Adopted by the Council of the Town of Brookneal on this 10^th day of June, 2008

 

 

Local Non-Discrimination Plan

 

The Town of Brookneal or any employee thereof will not discriminate against an employee or applicant for employment because of race, age, handicap, creed, religion, color, sex, or national origin.  Administrative and Personnel officials will take affirmative action to insure that this policy shall include, but not be limited, to the following: employment, upgrading, demotion or transfer; rates of pay or other forms of compensation; and selection for training.

 

Duly adopted at the regular meeting of the Council of the Town of Brookneal on 10 June 2008

 

 

_________________________________

Signature of Authorized Official

 

 

RESOLUTION FOR KATHY BYRON REGARDING THE RAILROAD CROSSINGS

Upon motion by Kenneth Jennings, seconded by Robert Jean, and unanimously carried, the Council voted to adopt the following resolution for Kathy Byron regarding the railroad crossings.

 

A verbal vote was taken as follows:

 

Mr. Jean Aye                  Mr. Jennings Aye

Mr. Hailey Aye                  Mr. Nowlin Aye

Ms. Meisenbach Aye                  Mr. Adams Aye

 

Mayor Campbell Aye

 

 

 

A RESOLUTION

 

During the regular monthly meeting of the Municipal Government for the Town of Brookneal, held June 10, 2008, at the Town Hall, the following resolution was adopted unanimously upon motion by Kenneth Jennings and seconded by Robert Jean:

 

WHEREAS, the Town of Brookneal is interested in the welfare and the safety at the railroad crossing in the Town of Brookneal where there are two crossings, one being at the Intersection of Lusardi Drive and Lynchburg Avenue and the other being at Main Street and Lynchburg Avenue, and

 

WHEREAS, the crossties have deteriorated and the holes in the crossties has been patched with plant mix on several different occasions, and

 

WHEREAS, the Town of Brookneal has made several attempts by telephone calls and  letters to Norfolk and Southern Railroad and to the Virginia Department of Transportation, and

 

WHEREAS, an agreement between the Norfolk and Southern Railroad to supply all the labor, and the Virginia Department of Transportation is to supply all of the materials in the budget for the year of 08/09, and

 

WHEREAS, the Town of Brookneal and cooperating businesses have done much to promote the development of the downtown area and will continue to do so on behalf of the merchants and the many citizens they serve, the Town of Brookneal was awarded a grant to help improve store fronts, sidewalks, landscaping, streets, and

 

THEREFORE, BE IT RESOLVED that on behalf of the residents of the Town of Brookneal and the surrounding counties, the Mayor and Council respectfully submit to the Norfolk and Southern Railroad and the Virginia Department of Transportation that they work to make the crossing safe which has served our residents and surrounding counties for years and will hopefully serve our area for years to come.

 

 

_____________________________

Phyllis S. Campbell, Mayor

 

 

ATTESTED:

 

_____________________________

Bobbie Waller, Clerk/Treasurer

 

 

APPROVAL/DISAPPROVAL OF THE 2008/2009 GENERAL FUND BUDGET AS PRESENTED AND ADVERTISED

After proper advertisement and having been presented for public hearing on May 13, 2008, Council Member Richard Adams made a motion to approve the General Fund Budget for FY 2008/2009.  The motion received a second from Council Member Stacey Hailey.

 

A verbal vote was taken as follows:

Mr. Hailey Aye                  Mr. Nowlin Aye

Mr. Jean Aye                  Mr. Adams Aye

Mr. Jennings Nay                 Ms. Meisenbach Nay

 

Mayor Campbell Aye

 

With a 4-2 vote, the motion carried.  Councilperson Meisenbach stated that she voted no to the general fund budget because she felt there were some issues not resolved prior to coming to this meeting.  Mr. Robert Jean noted his vote was contingent on the Town seeking a temporary Town Manager in the new budget year.

 

 

 

 

 

 

 

GENERAL FUND

REVENUE	01	BUDGET
ACCOUNT	NAME	08/09
1101-0100	REAL ESTATE TAXES	88,991.00
1102-0100	CURRENT TAXES,PUBLIC S	11,647.00
1102-0300	PRIOR YEAR TAXES	0.00
1103-0100	PERSONAL PROPERTY	82,211.00
1103-0300	MOBILE HOME TAXES	450.00
1104-0100	MACHINERY & TOOLS	6,766.64
1106-0100	PENALTIES/INT,TAXES	1,300.00
1106-0200	INTEREST	0.00
1106-0300	PENALTIES/INT-BUS LIC	100.00
1201-0000	LOCAL SALES TAX	50,357.00
1201-0100	MEALS TAX	81,789.00
1202-0000	CONSUMER UTILITY TAX	49,042.00
1203-0100	B/L CONTRACTING	415.00
1203-0200	B/L RETAIL SALES	38,563.00
1203-0300	B\L PROF.,RE &FINANCE	0.00
1203-0400	B\L REPAIR, PERSONAL	7,151.00
1203-0500	B\L WHOLESALE	9,044.00
1203-0600	B\L OTHER	0.00
1204-0000	FRANCHISE TAX	4,000.00
1205-0000	DECALS/MOTOR VEHICLE TAX	11,000.00
1206-0000	BANK STOCK TAX	42,000.00
1303-3100	PERMITS	0.00
1401-0100	COURT FINES	8,000.00
1401-0200	PARKING FINES	0.00
1401-0300	OTHER FINES	0.00
1501-0100	INTEREST ON BANK DEPOSITS	24,000.00
1501-0200	INTEREST ON INVESTMENT	0.00
1501-0400	OTHER FROM USE OF MONEY	0.00
1502-0100	RENTAL OF RECREATIONAL	1,950.00
1502-0200	RENTAL OF GENERAL PROPERTY	2,600.00
1502-0300	RENTAL OF CONCESSION STAND	0.00
1502-0400	JENSEN BUILDING RENT	0.00
1502-0500	KERSEY BUILDING RENT	0.00
1608-0200	WASTE COLLECTION	1,434.00
1608-0300	WEED CUTTING,BUSHHOGGING	0.00
1899-0300	GIFTS & DONATIONS	0.00
1899-0600	SALE OF SALVAGE	0.00
1899-0700	SALE OF REAL ESTATE	0.00
1899-1200	SALE OF CEMETERY LOTS	600.00
1899-1300	OTHER MISC. REVENUE	1,500.00
1899-1400	TOBACCO GRANT	0.00
2201-0100	ABC PROFITS	1,511.00
2201-0800	DMV/ROLLING STOCK	6,352.00
2403-0200	YOUTH CONSERVATION	0.00
2403-0300	OTHER CATEGORICAL AID	0.00
2404-0100	POLICE GRANTS	35,217.00
2404-0200	DJCP LOCAL LAW ENF	0.00
2404-0300	MISC. POLICE GRANTS	0.00
2404-0700	LITER CONTROL GRANT	1,000.00
2404-1000	OTHER INCOME - CAMPBELL COUNTY	3,000.00
2404-1100	FIRE FUND	8,000.00
TOTAL	REVENUE FOR FUND	579,990.64

 

 

GENERAL FUND

EXPENSE	01	BUDGET
ACCOUNT	NAME	08/09
01-1101-5307	TOWN COUNCIL/PUBLIC	400.00
01-1101-5801	TOWN COUNCIL/OTHER	6,704.00
TOTAL		7,104.00
01-1103-1001	MAYOR - SALARY	2,000.00
01-1103-2001	MAYOR - SS/MEDI	200.00
01-1103-2002	MAYOR - VSRS	0.00
01-1103-2005	MAYOR - HOSP INS	0.00
01-1103-2011	MAYOR - WORKMAN COMP	0.00
01-1103-5500	TRAVEL	100.00
TOTAL		2,300.00
01-1201-1001	TOWN MANAGER - SALARY	0.00
01-1201-2001	TOWN MANAGER - SS/MEDI	0.00
01-1201-2002	TOWN MANAGER - VSRS	0.00
01-1201-2005	TOWN MANAGER - HOSP	0.00
01-1201-2006	TOWN MANAGER - LIFE	0.00
01-1201-2011	TOWN MANAGER - WORKM	0.00
01-1201-5408	TOWN MANAGER - VEHICLE	0.00
01-1201-5500	TOWN MANAGER -  TRAVEL	0.00
01-1201-5801	TOWN MANAGER - DUES	0.00
TOTAL		0.00
01-1202-1001	TREASURER - SALARY	26,222.90
01-1202-1002	TREASURER - OVERTIME	1,500.00
01-1202-2001	TREASURER - SS/MEDI	2,121.00
01-1202-2002	TREASURER - VSRS	3,082.00
01-1202-2005	TREASURER - HOSPITAL	0.00
01-1202-2006	TREASURER - LIFE INS	306.00
01-1202-2011	TREASURER - WORKMANS	68.00
01-1202-5500	TREASURER - TRAVEL	0.00
01-1202-5801	TREASURER - DUES & SUB	195.00
TOTAL		33,494.90
01-1203-1001	OFFICE MANAGER -SALARY	0.00
01-1203-1001	OFFICE MANAGER - OVERTIME	0.00
01-1203-2001	OFFICE MANAGER - SS/MED	0.00
01-1203-2002	OFFICE MANAGER - VSRS	0.00
01-1203-2005	OFFICE MANAGER - HOSP	0.00
01-1203-2006	OFFICE MANAGER - LIFE INS	0.00
01-1203-2011	OFFICE MANAGER - WORKM	0.00
01-1203-5500	OFFICE MANAGER - TRAVEL	0.00
01-1203-5801	OFFICE MANAGER - DUES	0.00
ACCOUNT	NAME	BUDGET 08/09
TOTAL		0.00
01-1204-3002	LEGAL AND PROFESSIONAL	7,500.00
TOTAL		7,500.00
01-1208-3002	AUDITOR	7,500.00
TOTAL		7,500.00
01-1220-0000	TEMP EMPLOYEES	0.00
TOTAL		0.00
01-1226-3006	PRINTING & BINDING	100.00
01-1226-3007	ADVERTISING	2,500.00
TOTAL		2,600.00
01-1227-5401	OFFICE SUPPLIES	6,700.00
01-1227-5403	INFORMATION TECH	4,500.00
01-1227-5411	BOOKS & SUBSCRIPTIONS	400.00
TOTAL		11,600.00
01-1228-5201	POSTAL SERVICES	2,500.00
01-1228-5203	TELECOMMUNICATIONS	3,750.00
TOTAL		6,250.00
01-1229-5306	INSURANCE - SURETY BONDS	0.00
01-1229-5308	GEN LIABILITY INS	7,405.00
01-1229-5309	AUTO INS	3,780.00
01-1229-5310	PROPERTY INS	18,900.00
TOTAL		30,085.00
01-2401-5606	W&S LOANS PAYABLE	0.00
TOTAL		0.00
01-3101-1001	POLICE - SALARIES	91,518.19
01-3101-1002	POLICE - OVERTIME	7,000.00
01-3101-2001	POLICE - SS/MEDICARE	7,333.00
01-3101-2002	POLICE - VSRS	10,758.00
01-3101-2005	POLICE -HOSPITAL INS	17,079.60
01-3101-2006	POLICE - LIFE INS	1,075.00
01-3101-2011	POLICE - WORKMAN	2,524.00
01-3101-5203	POLICE - TELECOMMUN	3,200.00
01-3101-5308	POLICE - LIABILITY INS	7,200.00
01-3101-5401	POLICE - SUPPLIES	3,500.00
01-3101-5403	POLICE - INFORMATION TECH	2,000.00
01-3101-5407	POLICE - REPAIRS & MAINT	3,500.00
01-3101-5408	POLICE - VEHICLE FUEL/OIL/ETC	12,096.00
ACCOUNT	NAME	BUDGET 08/09
01-3101-5410	POLICE - UNIFORMS	2,500.00
01-3101-5411	POLICE - BOOKS & SUBSCR	200.00
01-3101-5412	POLICE - REPLACE CARS	0.00
01-3101-5413	POLICE - SEIZURE	0.00
01-3101-5500	POLICE - TRAVEL	1,000.00
01-3101-5601	LOCAL LAW ENFORCEMENT	0.00
01-3101-5801	POLICE - DUES & MEMBER	1,400.00
01-3101-5805	POLICE - MISC	200.00
01-3101-5806	POLICE-K9 UNIT(NEW FOR 08/09)	2,500.00
TOTAL		176,583.79
01-3202-5308	FIRE DEPT - INSURANCE	0.00
01-3202-5309	FIRE DEPT - MEDICAL AC	0.00
01-3202-5604	FIRE DEPT - OPERATING	8,000.00
01-3202-7001	FIRE DEPT - EQUIPMENT	0.00
TOTAL		8,000.00
01-3203-5309	RESCUE SQUAD INSURANCE	0.00
01-3203-5604	RESCUE SQUAD	4,000.00
TOTAL		4,000.00
01-4101-1001	PUBLIC WORKS - SALARY	42,588.00
01-4101-1002	PUBLIC WORKS - OVERTIME	5,000.00
01-4101-2001	PUBLIC WORKS - SS/MEDI	3,829.59
01-4101-2002	PUBLIC WORKS - VSRS	5,051.23
01-4101-2005	PUBLIC WORKS - HOSPITAL	7,518.00
01-4101-2006	PUBLIC WORKS - LIFE INS	450.60
01-4101-2011	PUBLIC WORKS - WORKMANS	656.00
01-4101-5411	PUBLIC WORKS - BOOKS	0.00
01-4101-5500	PUBLIC WORKS - TRAVEL	0.00
01-4101-5801	PUBLIC WORKS - DUES	50.00
TOTAL		65,143.42
01-4102-1001	STREETS - SALARIES	18,094.00
01-4102-1002	STREETS - OVERTIME	1,300.00
01-4102-1003	STREETS - SUMMER GROUNDS	0.00
01-4102-1004	STREETS - TEMP(NEW)(MOVED)	18,950.00
01-4102-2001	STREETS - SS/MEDICARE	1,484.00
01-4102-2002	STREETS - VSRS	2,127.00
01-4102-2005	STREETS - HOSPITAL INS	4,780.80
01-4102-2006	STREETS - LIFE INS	185.00
01-4102-2011	STREETS - WORKMAN COMP	1,303.00
01-4102-5407	STREETS - REPAIRS	5,600.00
01-4102-5408	STREETS - VEHICLE SUPP	3,000.00
01-4102-5409	STREETS - FUEL (NEW FOR 08/09)	8,400.00
01-4102-5801	STREETS - SAFETY EQUIP	900.00
TOTAL		66,123.80
ACCOUNT	NAME	BUDGET 08/09
01-4104-5100	STREET LIGHTING	25,410.00
TOTAL		25,410.00
01-4203-1001	SANITATION - SALARIES	26,026.00
01-4203-1002	SANITATION - OVERTIME	3,000.00
01-4203-2001	SANITATION - SS/MEDICARE	2,221.00
01-4203-2002	SANITATION VSRS	3,059.00
01-4203-2005	SANITATION - HOSPITAL	4,780.80
01-4203-2006	SANITATION - LIFE INS	279.93
01-4203-2011	SANITATION - WORKMANS	1,065.00
01-4203-5407	SANITATION - REPAIRS	5,800.00
01-4203-5408	SANITATION - VEHICLE SUP	3,000.00
01-4203-5409	SANITATION - FUEL(NEW 8/09)	6,500.00
01-4203-5412	SANITATION - REPLACE V	0.00
01-4203-5801	SANITATION - SAFETY EQUIP	650.00
TOTAL		56,381.73
01-4302-5101	ELECTRICAL SERVICE	5,250.00
01-4302-5102	HEATING SERVICE	5,200.00
01-4302-5103	WATER & SEWER	900.00
01-4302-5405	HOUSEKEEPING SUPPLIES	800.00
01-4302-5407	GENERAL PROP. - REPAIR	4,000.00
01-4302-5408	JENSEN BUILDING EXP	0.00
01-4302-5409	KERSEY BUILDING EXP	2,000.00
01-4302-5804	AIRPORT	4,500.00
TOTAL		22,650.00
01-7104-1001	RECREATION - SALARIES	0.00
01-7104-2001	RECREATION - SS/MED	0.00
01-7104-2011	RECREATION - WORKMANS	0.00
01-7104-5101	RECREATION - ELECTRIC	7,000.00
01-7104-5102	RECREATION - HEATING	4,500.00
01-7104-5103	RECREATION - WATER & SEWER	1,000.00
01-7104-5405	RECREATION - HOUSEKEEPING	9,200.00
01-7104-5407	RECREATION - REPAIRS	2,000.00
01-7104-5408	RECREATION - VEHICLE & SUPPL	3,500.00
01-7104-5409	RECREATION - FUEL (NEW 08/09)	420.00
TOTAL		27,620.00
01-7105-5101	LIBRARY - ELECTRICAL	0.00
01-7105-5102	LIBRARY - HEATING	0.00
01-7105-5103	LIBRARY - WATER & SEWER	375.00
01-7105-5407	LIBRARY - REPAIRS & MAINT	0.00
TOTAL		375.00
01-8102-7008	OWED G.F. FROM U.F.	0.00
01-8102-7009	TRANSFER TO UTILITY FUND	0.00
01-8102-7010	CONTINGENCY FUND	15,355.00
01-8102-7011	USDA GRANT FUND COMM.BLDG.	3,914.00
ACCOUNT	NAME	BUDGET 08/09
TOTAL		19,269.00
01-8106-7009	CAPITAL IMPROVEMENTS	0.00
TOTAL	EXPEND FOR FUND	579,990.64

 

 

APPROVAL/DISAPPROVAL OF THE 2008/2009 WATER FUND BUDGET AS PRESENTED AND ADVERTISED

After proper advertisement and having been presented for public hearing on May 13, 2008, Council Member Stacey Hailey made a motion to approve the Water Fund Budget for FY 2008/2009.  The motion received a second from Council Member James Nowlin.  With no discussion, Mayor Campbell called for a vote as follows:

 

Mr. Jean Aye                  Mr. Adams Aye

Mr. Nowlin Aye                  Mr. Jennings Aye

Ms. Meisenbach Aye                  Mr. Hailey Aye

 

Mayor Campbell Aye

 

With all in favor, the motion carried.

 

 

APPROVAL/DISAPPROVAL OF THE 2008/2009 SEWER FUND BUDGET AS PRESENTED AND ADVERTISED

After proper advertisement and having been presented for public hearing on May 13, 2008, Council Member Stacey Hailey made a motion to approve the Sewer Fund Budget for 2008/2009.  The motion received a second from Council Member James Nowlin.  With no discussion, Mayor Campbell called for a vote as follow:

 

Mr. Jean Aye                  Mr. Adams Aye

Mr. Nowlin Aye                  Mr. Jennings Aye

Ms. Meisenbach Aye                  Mr. Hailey Aye

 

Mayor Campbell Aye

 

With all in favor, the motion carried.

 

 

UTILITY FUND WATER & SEWER FUND REVENUE:

ACCOUNT	NAME	BUDGET	WATER	SEWER
1100-0000	WATER & SEWER RENTS	340,748.16	254,993.64	85,754.52
1200-0000	WATER & SEWER CONNECTIONS	2,500.00	1,250.00	1,250.00
1300-0000	CUT ON FEES	4,500.00	4,500.00
1400-0000	W & S PENALTIES	4,000.00	2,000.00	2,000.00
1500-0000	W & S INTEREST	0.00	-	-
1600-0000	CAMPBELL CO GRANT INFRASTRUCTURE	60,000.00	-	60,000.00
1700-0000	W & S MISCELLANEOUS REVENUE	2,500.00	1,250.00	1,250.00
1800-0000	DEPT OF EMERG SERVICES	0.00	-	-
2000-0000	W&S CONTINGENCY FUND	0.00	-	-
TOTAL	REVENUE	414,248.16	263,993.64	150,254.52

 

 

 

 

 

 

 

 

UTILITY FUND WATER & SEWER FUND EXPENSE:

ACCOUNT	NAME	BUDGET	WATER	SEWER
02-1102-3002	LEGAL SERVICES	1,500.00	750.00	750.00
TOTAL		1,500.00	750.00	750.00
02-1103-3002	AUDITOR	7,500.00	3,750.00	3,750.00
TOTAL		7,500.00	3,750.00	3,750.00
02-1104-3002	ENGINEER	1,500.00	750.00	750.00
TOTAL		1,500.00	750.00	750.00
02-1105-5401	W&S - OFFICE SUPPLIES	2,500.00	1,500.00	1,000.00
02-1105-5402	W&S - STATE FEES	6,000.00	3,600.00	2,400.00
02-1105-5403	W&S - INFORMATION TECH	2,000.00	1,200.00	800.00
02-1105-5408	W&S - VEHICLE SUPPLIES	0.00	0.00	0.00
02-1105-5411	BOOKS & SUB	0.00	0.00	0.00
02-1105-5413	W&S OTHER	150.00	90.00	60.00
TOTAL		10,650.00	6,390.00	4,260.00
02-1106-5201	W&S POSTAL SERVICES	3,275.00	2,292.50	982.50
02-1106-5203	W&S TELECOMMUNICATIONS	3,000.00	2,100.00	900.00
TOTAL		6,275.00	4,392.50	1,882.50
02-2015-1001	CONSULTANT FEES	10,000.00	6,000.00	4,000.00
TOTAL		10,000.00	6,000.00	4,000..00
02-2101-1001	FILTER PLANT – SALARIES	41,519.72	29,063.80	12,455.92
02-2101-1002	FILTER PLANT - OVERTIME	8,000.00	5,600.00	2,400.00
02-2101-2001	FILTER PLANT - SS/MEDI	3,176.00	2,223.20	952.80
02-2101-2002	FILTER PLANT - VSRS	4,654.36	3,258.05	1,396.31
02-2101-2005	FILTER PLANT - HOSPITAL	9,561.60	6,693.12	2,868.48
02-2101-2006	FILTER PLANT - LIFE INS	415.20	290.64	124.56
02-2101-2011	FILTER PLANT - WORKMAN COMP	731.00	511.70	219.30
02-2101-5500	FILTER PLANT - TRAVEL	0.00	0.00	0.00
TOTAL		68,057.88	47,640.51	20,417.37
02-2102-3003	FILTER PLANT - ANALY	3,614.00	3,614.00	0.00
02-2102-3004	FILTER PLANT TREATMENT	20,651.00	20,651.00	0.00
02-2102-5101	FILTER PLANT - ELECTRIC	7,560.00	7,560.00	0.00
02-2102-5102	FILTER PLANT - HEATING	5,100.00	5,100.00	0.00
02-2102-5203	FILTER PLANT - TELECOM	1,200.00	1,200.00	0.00
02-2102-5401	FILTER PLANT - OFFICE	100.00	100.00	0.00
02-2102-5403	FILTER PLANT - INFORMATION TECH	0.00	0.00	0.00
02-2102-5407	FILTER PLANT - REPAIR	12,000.00	12,000.00	0.00
02-2102-5408	FILTER PLANT – VEHICLE	1,160.00	2,000.00	0.00
02-2102-5409	FILTER PLANT – FUEL (NEW FOR 08/09)	840.00	840.00
02-2102-5411	FILTER PLANT - BOOKS	300.00	300.00	0.00
02-2102-5801	FILTER PLANT - SAFETY EQUIP	650.00	650.00	0.00
02-2102-5805	FILTER PLANT - MISC	0.00	0.00	0.00
TOTAL		53,175.00	53,175.00	0.00
02-2103-3003	SEWER PLANT - ANALYT	10,000.00	0.00	10,000.00
02-2103-3004	SEWER PLANT - TREATMENT	4,000.00	0.00	4,000.00
02-2103-5100	SEWER PLANT - FEMA/95F	0.00	0.00	0.00
02-2103-5101	SEWER PLANT - ELECTRIC	10,972.50	0.00	10,972.50
02-2103-5102	SEWER PLANT - PUMP STATION ELEC	500.00	0.00	500.00
ACCOUNT	NAME	BUDGET	WATER	SEWER
02-2103-5407	SEWER PLANT - REPAIRS	4,000.00	0.00	4,000.00
02-2103-5408	SEWER PLANT - VEHICLE	1,000.00	0.00	1,000.00
02-2103-5409	SEWER PLANT - OUTFALL RE	0.00	0.00	0.00
02-2103-5410	SEWER PLANT –VEHICLE FUEL (NEW09)	1,957.90		1,957.90
02-2103-5411	SEWER PLANT - BOOKS	0.00	0.00	0.00
02-2103-5805	SEWER PLANT - MISC	0.00	0.00	0.00
TOTAL		32,430.40	0.00	32,430.40
02-2301-1001	W&S SALARIES	43,617.55	21,808.78	21,808.77
02-2301-1002	W&S OVERTIME	3,743.00	1,871.50	1,871.50
02-2301-2001	W&S SS/MEDICARE	3,336.74	1,668.37	1,668.37
02-2301-2002	W&S VSRS	4,889.53	2,444.77	2,444.76
02-2301-2005	W&S HEALTH INS	14,727.36	7,363.68	7,363.68
02-2301-2006	W&S LIFE INS	436.18	218.09	218.09
02-2301-2011	W&S WORKMANS COMP	2,643.90	1,321.95	1,321.95
TOTAL		73,394.26	36,697.14	36,697.12
02-2302-2001	SEWER - ARCH/ENG FEES	0.00	0.00	0.00
02-2302-3001	SEWER - INSPECTION FEES	0.00	0.00	0.00
02-2302-4001	SEWER - CONNECTION FEES	0.00	0.00	0.00
02-2302-5001	SEWER - CONSTRUCTION FEES	0.00	0.00	0.00
02-2302-5407	W&S - REPAIR	15,558.66	9,335.20	6,223.46
02-2302-5408	W&S VEHICLE SUPPLIES	1,000.00	700.00	300.00
02-2302-5409	W&S VEHICLE FUEL (NEW FOR 08/09)	4,920.00	3,444.00	1,476.00
02-2302-5801	W&S - SAFETY EQUIP	750.00	450.00	300.00
02-2302-5805	W&S - MISC	0.00	0.00	0.00
02-2302-5806	W&S - INFLOW & INFILT	0.00	0.00	0.00
02-2302-5807	W&S PUMP STATION	4,000.00	0	4,000.00
TOTAL		26,228.66	13,929.20	12,299.46
02-2401-5605	WATER & SEWER BOND INTEREST	35,400.00	0.00	35,400.00
02-2401-5606	W&S OTHER INTEREST	5,136.96	0.00	5,136.96
02-2401-5607	W&S DEPRECIATION	0.00	0.00	0.00
02-2401-5608	W&S GEN FUND LOAN	0.00	0.00	0.00
02-2401-7010	CONTINGENCY FUND	83,000.00	83,000.00	0.00
02-2401-7012	WATER SUPPLY PLAN	0.00	0.00
TOTAL		123,536.96	83,000.00	40,536.96
02-2501-6001	W&S - CAPITAL IMPROVEMENTS	0.00	0.00	0.00
TOTAL		0.00	0.00	0.00
TOTAL	EXPENSE	414,248.16	256,474.35	157,773.81

APPROVAL/DISAPPROVAL OF THE PERSONAL PROPERTY TAX RELIEF ACT (PPTRA) FOR 2008

After proper advertisement and having been presented for public hearing on May 13, 2008, Council Member James Nowlin made a motion to approve the Personal Property Tax Relief Act for 2008 as follows:

 

In accordance with the requirements set forth in VA. CODE ANN. $58.1-3524 C.2. as amended by Chapter 1 of the Acts of Assembly (2004 Special Session I) and as set forth in item 503.E. (Personal Property Tax Relief Program) of Chapter 951 of the 2005 Acts of Assembly, any qualifying vehicle sitused within the Town of Brookneal commencing January 1, 2008, shall receive personal property tax relief in the following manner:

 

• Personal use vehicles with assessed value of $500 or less will be eligible for 100% tax relief;
• Personal use vehicles with assessed value of $501 to $10,000 will be eligible for 60% tax relief;
• Personal use vehicles with assessed value of $10,001 or more shall receive only 60% tax relief on the first $10,000 in assessed value;
• All other vehicles which do not meet the definition of "qualifying" (such as business use vehicles, farm use vehicles, motor homes, etc.) will not be eligible for any form of tax relief under this program;

The motion received a second from Stacey Hailey.  With all in favor, the motion carried.

 

REQUEST FOR TRANSFER OF APPROPRIATION

Upon motion from Stacey Hailey, seconded by Richard Adams, and unanimously carried, Council approved the transfer of appropriation as outlined below by the Clerk/Treasurer:

 

 

 

REQUEST FOR TRANSFER OF APPROPRIATION

To:       Brookneal Town Council

Date:    June 10, 2008

The following Appropriation Transfer is requested:

General Fund

Category—Expense ADD New Total

Police—Repairs & Maintenance—01-3101-5407             $ 1,055.47                 $  4,555.47

Category—Expense DELETE New Total

Police—Supplies—01-3101-5401                                               $    902.57                 $  2,315.43

Category—Expense DELETE New Total

Police—Telecommunications—01-3101-5203                            $   152.90                   $ 2,678.10

To cover invoices for repairs to police vehicles from Brookneal Auto Repair.

General Fund

Category—Expense ADD New Total

Treasurer—Overtime--01-1202-1002                                           $  200.00                     $ 2,400.00

Category—Expense DELETE New Total

Treasurer—VSRS—01-1202-2002                                              $  200.00                     $ 3,082.00

To cover the treasurer’s overtime line item through FY08.

General Fund

Category—Expense ADD New Total

Police—Vehicle Fuel—01-3101-5408                                         $ 1,000.00                   $10,720.00

Category—Expense DELETE New Total

Police—Hospital Insurance—01-3101-2005                               $ 1,000.00                   $18,211.00

To cover fuel costs through June 2008 for the Police Dept.

General Fund

Category—Expense ADD New Total

Public Works—Salary—01-4101-1001                                        $ 1,800.00                   $42,360.00

Category—Expense DELETE New Total

Recreation—Heating—01-7104-5102                                          $ 1,800.00                   $ 3,600.00

Category—Expense ADD New Total

Public Works—Overtime—01-4102-1002                                   $    300.00                   $  8,200.00

Category—Expense DELETE New Total

Recreation—Heating—01-7104-5102                                          $    300.00                    $ 3,300.00

To cover salary and overtime for public works through FY08.

General Fund

Category—Expense ADD New Total

Sanitation—Salaries—01-4203-1001                                          $   730.00                     $25,998.00

Category—Expense ADD New Total

Sanitation—Overtime—01-4203-1002                                        $   200.00                     $  5,100.00

Category—Expense ADD New Total

Sanitation—SS/Medicare—01-4203-2001                                   $   142.00                     $  2,305.00

Category—Expense DELETE New Total

USDA Grant Fund-Comm.Bldg—01-8102-7011             $   930.00                     $ 3,917.00

Category—Expense DELETE New Total

Sanitation—VSRS—01-4203-2002                                             $   142.00                     $ 2,917.00

To cover salary and overtime for the sanitation department through FY08.

General Fund

Category—Expense ADD New Total

Sanitation—Repair & Maint.—01-4203-5407                               $   375.00                     $ 7,081.00

Category—Expense DELETE New Total

Sanitation—Hospital—01-4203-2005                                          $   375.00                     $ 4,961.00

To cover repairs and maintenance for the sanitation department through FY08.

General Fund

Category—Expense ADD New Total

Housekeeping Supplies—01-4302-5405                         $   100.00                     $    800.00

Category—Expense DELETE New Total

Kersey Building Expense—01-4302-5409                                  $   100.00                     $  1,900.00

To cover housekeeping supplies line item through FY08.

General Fund

Category—Expense ADD New Total

General Property—Repair—01-4302-5407                                  $   200.00                     $ 1,311 .00

Category—Expense DELETE New Total

Kersey Building Expense—01-4302-5409                                  $   200.00                     $  1,700.00

To cover general property repair line item through FY08.

Respectfully requested by:

_________________________________

Treasurer

_________________________________

Date    

 

ITEMS FROM TOWN COUNCIL

Mayor Campbell expressed her appreciation to the American Legion Post 52 for the Memorial Day Service that was held on May 26, 2008.

 

Councilperson Meisenbach asked the police department to please sit down on Cook Avenue and clock traffic a few days a week.  She was concerned since she had an accident a few weeks ago, and she believes the traffic on Cook Avenue is going too fast.  Councilperson Adams asked about getting the County’s radar speed cart to clock traffic in different locations in Town including Cook Avenue and Main Street near the post office.

 

Councilperson Adams said that he had received a few requests for a farmer’s market in Town.

Mr. Crews said that a farmer’s market is included in the downtown project.  Mr. Adams said he had also had a request from the auxiliary for the Red Hill Foundation asking if it was possible to borrow the Police Department’s generator light tower for the 4^th of July celebration.  They want to use it in the area of the handicapped parking because it is so dark in that area after the fireworks show.

 

Councilperson Jean wanted the Council to prepare a resolution in support of reserving water from the Kerr Reservoir for this area’s future use.  Supposedly other areas, such as Durham, NC, want to purchase water for their use as well as re-sell the water to other areas.  Mr. Jean, in his position on the Staunton River Advisory Board, wants the Town to send a resolution in opposition to this happening.  Mayor Campbell said we will work on a resolution to present for Council’s approval at the next meeting in July.

 

ADJOURNMENT

Upon motion from Stacey Hailey and seconded by Robert Jean, Mayor Campbell announced that the June 10, 2008, Council meeting was adjourned.

 

 

 

 

___________________________                  ____________________________

Bobbie A. Waller Phyllis L. Campbell

Clerk/Treasurer                                               Mayor