September 13, 2005
MINUTES OF THE BROOKNEAL TOWN COUNCIL
7:00 PM – The regular meeting of the Brookneal Town Council
The municipal government of the Town of Brookneal met with the following members present:
Phyllis Campbell, Mayor
James Nowlin, Vice Mayor
Meg Tibbs, Kenneth Jennings, Tracy Meisenbach, Richard Adams, and Stacey Hailey Council Members
Bill Gillespie, Town Manager
Laurie C. Francis, Clerk/Treasurer
Mike Crews, Public Works Director
Ricky Cousins, Police Chief
INVOCATION AND PLEDGE OF ALLEGIANCE TO THE FLAG
APPROVAL OF AGENDA
Upon motion by Richard Adams, seconded by James Nowlin and unanimously carried, Council approved the agenda for the September 13, 2005, regular meeting of the Brookneal Town Council with the following addition: 1) Transfer of Appropriation for the Public Works Department
MINUTES
Upon motion by Kenneth Jennings, seconded by Meg Tibbs and unanimously carried, Council approved the August 9, 2005 minutes.
TREASURER’S REPORT
The August 2005 Treasurer’s report was filed for audit.
PRESENTATION AND APPROVAL OF INVOICES
Be it resolved that motion was made by James Nowlin, seconded by Meg Tibbs and unanimously carried, authorizing the payment of the invoices for the period of August 9, 2005 to September 12, 2005 in the amount of $41,531.97.
PUBLIC COMMENT
Mr. Patrick Boggs of 203 Charlotte Street appeared before council on behalf of the Cunningham and Francis families to request use of the ballpark on October 15, 2005 for a benefit fundraiser for Cassidy Francis. Although there was some conflict concerning the date, Mike Crews assured Council that the conflict could be worked out to accommodate the request for use of the ballpark. Upon motion by James Nowlin, seconded by Stacey Hailey and unanimously carried, Council voted to allow use of the ballpark for the fundraiser.
POLICE REPORT
Chief Cousins presented council with a memo from the Central Virginia Criminal Justice Academy advising that Council needs to adopt National Incident Management Systems (NIMS) and Incident Command Systems (ICS) by September 30, 2005. This is a requirement for continued grant funds (federal) for this year. Upon motion by Stacey Hailey, seconded by Tracy Meisenbach and unanimously carried, Council voted to adopt NIMS and ICS.
ATTORNEY INVOICES—EEOC COMPLAINT
Upon motion made by Meg Tibbs, seconded by James Nowlin, and unanimously carried, Council voted to pay the two attorney invoices regarding the EEOC complaint. One invoice was for Edmunds & Williams in the amount of $1116.00 and the other was for Overbey, Hawkins, Selz & Wright in the amount of $2567.00.
TRANSFER OF APPROPRIATIONS FOR POLICE DEPARTMENT, PUBLIC WORKS DEPARTMENT AND ATTORNEY FEES
Upon motion made by Richard Adams, seconded by Kenneth Jennings and unanimously carried, Council voted to make the following corrections to the budget:
General Fund
Category ADD New Total
Recreation-Vehicle Supplies 01-7104-5408 $234.24 $1,166.17
DELETE New Total
Recreation-Repairs & Maint. 01-8102-7010 $234.24 $4,556.12
This was to cover expense of John Deere Mower and fuel.
EXPENSE
Category-General Fund ADD New Total
Legal & Professional 01-1204-3002 $4205.00 $4,432.50
SOURCE OF FUNDS:
Increase the General Fund Miscellaneous Revenue (01-1899-1300) by $4,205.00 for the payment of legal fees incurring as a result of the EEOC Complaint filed against the town.
General Fund
Category ADD New Total
Police-Travel 01-3101-5500 $800.00 $900.00
DELETE New Total
Police-Supplies 01-3101-5401 $800.00 $3375.26
To cover expenses for Officer Hamlet while at the Police Academy.
FIRE DEPARTMENT REQUEST
Upon motion by Meg Tibbs, seconded by Kenneth Jennings and unanimously carried, Council voted to pay the Brookneal Fire Department $3,000 from the general fund reserve with our apologies. These funds were a result of the town receiving $6,000 per year from the Virginia Department of Fire Programs in fiscal years 01/02, 02/03, and 03/04, but only disbursing $5,000 per year to the fire department.
BROOKNEAL LIONS CLUB REQUEST
The Brookneal Lions Club is requesting the use of the backhoe and an operator from the town to assist with their gazebo project at the Heritage Hall Nursing Home. Mayor Campbell suggested that the request be passed to the Physical Development Committee for further discussion with the Public Works Director.
DAY IN THE TOWN
No formal chairperson was appointed for Day in the Town. Mayor Campbell stated that she and Councilperson Tibbs would work together to organize Day in the Town.
DESIGNATION OF ACTING CLERK/TREASURER
Upon motion by James Nowlin, seconded by Tracy Meisenbach, and unanimously carried, Council appointed Bobbie Waller as Acting Clerk/Treasurer in the absence of Laurie Francis who will be taking maternity leave in October.
CLOSED SESSION
Upon motion from Champ Nowlin, seconded by Stacey Hailey, and unanimously carried, Council went into closed session under VA Code Section 2.2-3711 (A) (7) for the purpose of consultation with the town attorney retained by the Town of Brookneal regarding specific legal matters requiring the provision of legal advice by such council such matter being the discussion of the EEOC complaint filed against the town.
CERTIFICATION
Upon returning from closed session, Mayor Campbell moved that the town council certify that, in the closed meeting just concluded, nothing was discussed except the matter specifically identified in the motion to convene in a closed meeting and lawfully permitted to be so discussed under the provisions of the Virginia Freedom of Information Act cited in that motion. Voting was as follows:
Mayor, Phyllis Campbell Aye
Tracy Meisenbach Aye
Meg Tibbs Aye
Stacey Hailey Aye
Kenneth Jennings Aye
James Nowlin Aye
Richard Adams Aye
ADJOURNMENT
Mayor Campbell announced that the September 13, 2005 Council meeting was adjourned.
___________________________ ____________________________
Laurie C. Francis, Phyllis Campbell,
Clerk/Treasurer Mayor
