August 9, 2005
MINUTES OF THE BROOKNEAL TOWN COUNCIL
7:00 PM – The regular meeting of the Brookneal Town Council
The municipal government of the Town of Brookneal met with the following members present:
Phyllis Campbell, Mayor
James Nowlin, Vice Mayor
Meg Tibbs, Kenneth Jennings, Tracy Meisenbach, Richard Adams, and Stacey Hailey Council Members
Bill Gillespie, Town Manager
Laurie C. Francis, Clerk/Treasurer
Mike Crews, Public Works Director
Ricky Cousins, Police Chief
INVOCATION AND PLEDGE OF ALLEGIANCE TO THE FLAG
APPROVAL OF AGENDA
Upon motion by Kenneth Jennings seconded by James Nowlin and unanimously carried, Council approved the agenda for the August 9, 2005 regular meeting of the Brookneal Town Council with the following addition: 1) Selection of Representatives for EEOC mediation
MINUTES
Upon motion by Kenneth Jennings, seconded by Stacey Hailey and unanimously carried, Council approved the July 12, 2005 minutes.
TREASURER’S REPORT
The July 2005 Treasurer’s report was filed for audit.
PRESENTATION AND APPROVAL OF INVOICES
Be it resolved that motion was made by James Nowlin, seconded by Richard Adams and unanimously carried, authorizing the payment of the invoices for the period of July 12, 2005 to August 8, 2005 in the amount of $13,086.74.
PUBLIC COMMENT
No one appeared before council during this time.
PUBLIC WORKS REPORT
Mike Crews announced that fire hydrants would be flushed on August 29, 30 & 31, 2005. He distributed the Region 2000 Hazard Mitigation Plan Status Report. He informed Council that he is applying for a grant for the water treatment plant. It was also reported that notices advising that the Town went over the limits on the disinfectant byproducts were sent out August 1, 2005. He said that the flushing of fire hydrants later this month and the relocation of the chlorine lines at the water plant should help with this problem.
BUDGET CORRECTIONS
Upon motion made by Meg Tibbs, seconded by Richard Adams and unanimously carried, Council voted to make the following corrections to the budget:
General Fund
Category ADD New Total
Treasurer-Hospital 01-1202-2005 $2,469.00 $5,177.00
DELETE New Total
Contingency Fund 01-8102-7010 $2,469.00 $10,275.00
This was to cover shortfall in payment of insurance premiums for Clerk/Treasurer.
Utility Fund
Category ADD New Total
Filter Plant-Travel 02-2101-5500 $930.00 $1,130.00
DELETE New Total
Clerk/Treasurer Health 02-2020-2005 $930.00 $3,942.00
To transfer monies to cover cost of training for filter plant employee.
EXCESS LEAVE BALANCES
Upon motion by Richard Adams, seconded by Tracy Meisenbach and unanimously carried, Council voted to pay for the excessive leave balances of the Public Works Director, the Police Chief, and the Sergeant with the stipulation that the Town Manager and the Clerk/Treasurer work with these individuals on how the funds will be paid out.
WATER POLICY REVISIONS
Upon motion by James Nowlin, seconded by Stacey Hailey and unanimously carried, Council voted to amend the water policy as follows:
- Change from 10 days to 7 days the amount of time between the late notice mailing and the date the water will be cut off.
- Add a #7 to the policy allowing the Public Works Director to take one of the following actions if a customer’s water service is disconnected for non-payment of the assessed bill:
- Receive payment from the customer if there is a valid reason that the customer cannot at that time go to the Town offices to complete the appropriate forms to allow the water service to be turned back on.
- Deny accepting payment of the bill and appropriate cut on fees.
In any case the water customer would be required to have the necessary forms completed at the Town offices within 2 business days or risk having the service cut off again and having the $50.00 cut on fee assessed again.
In cases where the Public Works Director receives payment in the field, then a receipt documenting the payment will be given to the customer with a copy to the utility department.
PAYMENT OF LEGAL EXPENSES FOR EEOC COMPLAINT
Upon motion by James Nowlin, seconded by Kenneth Jennings, and unanimously carried, Council voted to pay the 2 attorney bills, one for Edmunds & Williams in the amount of $522.00 and the other to Overby, Hawkins, Selz & Wright in the amount of $1377.00.
PAYMENT OF DOWNTOWN ARCHITECTURE BILL
Upon motion by Meg Tibbs, seconded by Kenneth Jennings and unanimously carried, Council voted to pay Frazier Associates $1135.00 for architecture costs for the Downtown Renovation Project. This amount will be refunded by the Department of Housing and Community Development.
SELECTION OF REPRESENTATIVES FOR EEOC MEDIATION
The Town Manager had recommended to Council that James Nowlin and Richard Adams be the Council’s representatives at the EEOC mediation on August 15, 2005. After much discussion, Meg Tibbs made a motion to go with the recommendation of the Town Manager for the 2 representatives that were recommended to mediate with the lawyer. The motion was seconded by Kenneth Jennings and the vote was as follows:
Mr. Adams—Aye
Mr. Hailey—Aye
Ms. Tibbs—Aye
Mr. Jennings—Aye
Ms. Meisenbach—Nay (with the stipulation on that it was not for lack of appreciation of the peoples’ skills that were appointed, it was just personal concerns)
Mr. Nowlin—Aye
ADJOURNMENT
Upon motion from Kenneth Jennings, seconded by James Nowlin and unanimously carried, Mayor Campbell announced that the August 9, 2005 Council meeting was adjourned.
___________________________ ____________________________
Laurie C. Francis, Phyllis Campbell,
Clerk/Treasurer Mayor
