JULY 10, 2003
MINUTES OF THE BROOKNEAL TOWN COUNCIL

7:00 PM – The regular meeting of the Brookneal Town Council

The municipal government of the Town of Brookneal met with the following members present:

Phyllis Campbell, Mayor

Jack Woodell, James Nowlin, Meg Tibbs, Lee Booker, Tracy Meisenbach and Kenneth Jennings Council members

Bill Gillespie, Jr., Town Manager

Laurie C. Francis, Clerk/Treasurer

Mike Crews, Public Works Director

Jim Hires, Police Chief

APPROVAL OF AGENDA

Upon motion by James Nowlin, seconded by Meg Tibbs, and unanimously carried, Council approved the agenda with the following addition:

1) Report from Chief James Hires

MINUTES

Upon motion by Kenneth Jennings, seconded by James Nowlin and unanimously carried, Council approved the June 10, 2003 minutes.

PRESENTATION AND APPROVAL OF BILLS

Be it resolved that motion was made by Kenneth Jennings, seconded by Meg Tibbs and unanimously carried, authorizing the payment of the invoices for the period of June 11, 2003 to July 8, 2003 in the amount of $8,491.93.

PUBLIC COMMENT

No one appeared before Council for public comment.

WASTEWATER TREATMENT PLANT

Motion was made by Meg Tibbs to authorize Bill Gillespie to get the low interest loan application completed and execute the contract for an engineer.  The motion received a second from James Nowlin and was unanimously carried.

GENERAL ACCOUNTING STANDARDS BOARD (GASB) 34 RULING

Upon motion by Tracy Meisenbach, seconded by Kenneth Jennings and unanimously carried Council voted to authorize the Town Manager to proceed with GASB 34.

BUDGET REVIEW/TRANSFER OF APPROPRIATIONS

Upon motion by Kenneth Jennings, seconded by Tracy Meisenbach and unanimously carried Council voted to approve the following new accounts:

Revenue

Account Name                                             Account Number

Jensen lease                                                            01-1502-0400

Kersey Lease                                                01-1502-0500

Expenses

Account Name                                             Account Number

Jensen Building                                          01-4302-5408

Kersey Building                                           01-4302-5409

Information Technology                             01-1227-5403

Police- Information Technology                01-3101-5403

W&S – Information Technology                02-1105-5403

Filter Plant Information Technology         02-2102-5403

General Contingency Fund                                   01-8102-7010

Utility Contingency Fund                           02-2401-7010

Upon motion by James Nowlin, seconded by Meg Tibbs and unanimously carried Council voted to approve the following transfer of appropriation:

REVENUE

Category ADD New Total

Jensen Lease 01-1502-0400                                     $18,000.00                $18,000.00

Kersey Lease 01-1502-0400                                                $0.00                          $0.00

DELETE New Total

Jensen Lease (No line item assigned)                          $23,000                          $0.00

EXPENSE

Category ADD New Total

Jensen Building 01-4302-5408                                $18,000.00                $18,000.00

Kersey Building 01-4302-5409                                 $22,000.00                $22,000.00

Information Technology 01-1227-5403                      $1,500.00                  $1,500.00

Police – Information Technology 01-3101-5403      $2,500.00                  $2,500.00

W&S – Information Technology 02-1105-5403           $500.00                      $500.00

DELETE New Total

Repair General Property 01-4302-5407                   $20,000.00                  $5,100.00

Building Purchased (No line item assigned)          $20,000.00                          $0.00

Office Supplies 01-1227-5401                                     $1,500.00                  $5,300.00

Police – Vehicle/Supplies 01-3101-5408                  $2,500.00                  $3,500.00

W&S Office Supplies 02-1105-5401                              $500.00                  $5,500.00

HOLD HARMLESS/COMMNITY BUILDING & BALL PARK

After a brief discussion, Council agreed by consensus to approve the revision to the Community Building and Ball Park User Forms to include a hold harmless clause.

CAPITAL IMPROVEMENT PLAN (CIP)

After a brief discussion, Council agreed by consensus to authorize staff to begin developing a long range plan to address the need for water & sewer improvements.

PROPOSED WORK ORDER SYSTEM

Council agreed by consensus to authorize the implementation of a work order system to maintain a current inventory of citizen requests for work needed to be accomplished by the Town staff.

AMERICAN LEGION REQUEST TO PLACE FLAG BOX ON MAIN STREET

Upon request by Ricky Cousins, Council agreed by consensus to allow the American Legion to place a flag box on Main Street allowing citizens to place used flags for the American Legion to properly destroy.

ADJOURNMENT

Upon motion by James Nowlin, seconded by Kenneth Jennings and unanimously carried, council adjourned.

___________________________           ____________________________

Laurie C. Francis,                                        Phyllis Campbell,

Clerk/Treasurer                                            Mayor